The Discovery High Parent Teacher Student Association is pleased to announce the call for nominations for the 2019-20 Executive Board.
The Call for Nominations is now open and we are seeking candidates for all positions: President, Vice President, Secretary, and Treasurer.
We will also have a Student VP position (VP of Communications).
Service on the Executive Board of the Discovery High PTSA in an officer position is a rare chance to help drive the decisions of our organization. The opportunity to work with administrators and faculty at Discovery HS will allow you to be on the cutting edge of student and parental engagement and to be part of the decision making process regarding the strategic goals designed to support our students.
This is an exciting time to join the leadership of the PTSA and help us map our ambitious future.
The Call for Nominations is now open and we are seeking candidates for all positions: President, Vice President, Secretary, and Treasurer.
We will also have a Student VP position (VP of Communications).
Service on the Executive Board of the Discovery High PTSA in an officer position is a rare chance to help drive the decisions of our organization. The opportunity to work with administrators and faculty at Discovery HS will allow you to be on the cutting edge of student and parental engagement and to be part of the decision making process regarding the strategic goals designed to support our students.
This is an exciting time to join the leadership of the PTSA and help us map our ambitious future.
Qualifications for nomination
Suggested Qualifications:
- Knowledgeable about and adheres to the Vision, Mission, Purposes and basic policies of PTA.
- Willing to attend continuing training for PTA.
- Prior experience in organizational work.
- Is ethical and has a sense of justice and fairness.
- Exhibits enthusiasm for PTA.
Submit your nomination
To be considered, please submit your name, desired position, contact email, and phone number to discoveryhighptsa@yahoo.com
Nominations due the last week of March each year.
Position Descriptions
PRESIDENT
The president (or co-presidents) is elected by the local unit members to direct the affairs of the association in cooperation with the other members of the executive committee and to represent its members.
Please note that most local units do not have a President Elect. This office is helpful at the national and state PTA level; however, the office of President Elect is not considered a practical or advisable position for local unit and council PTAs. Traditional duties of the President-Elect (i.e., perform duties of the president in his/her absence, work in cooperation with the president to fulfill other duties as may be assigned) are handled by the Vice President at local and council PTAs.
Responsibilities
VICE PRESIDENT/Co-VICE PRESIDENTS
The vice president may be called upon at any time to assume temporarily the place of the president. The vice president should make a thorough study of the president’s duties and responsibilities and be familiar with the work of the association. A strong vice president can and should be the president’s “right hand,” acting as an aide and assuming assigned responsibilities.
Responsibilities
SECRETARY
The secretary is responsible for keeping accurate records of all the proceedings of the association. These include minutes for general, board, and Executive Committee meetings. Minutes represent the history of the association and are vital for the ongoing business of PTA. Valued qualities in a secretary are: promptness, accuracy and knowledge of PTA purposes, bylaws, policies and procedures, as well as an understanding of parliamentary law.
TREASURER
The treasurer is the legally responsible, authorized custodian of the PTA funds and is responsible for the financial management of the PTA. The treasurer receives and disburses all monies in accordance with the local unit bylaws, the policies and procedures contained in this document and the approved budget.
Georgia PTA strongly recommends that employees of the school not serve as treasurer, as the handling of association funds may prove to be a conflict of interest with school system requirements.
COMMITTEE CHAIR
Committees are the practical and democratic way of involving the membership in attaining PTA goals. The work and goals of each local unit determine the number and nature of the committees necessary for that unit. All associations need the basic committees, such as parent involvement, program, budget, membership, legislation, publications/communications, and hospitality.
Responsibilities
The president (or co-presidents) is elected by the local unit members to direct the affairs of the association in cooperation with the other members of the executive committee and to represent its members.
Please note that most local units do not have a President Elect. This office is helpful at the national and state PTA level; however, the office of President Elect is not considered a practical or advisable position for local unit and council PTAs. Traditional duties of the President-Elect (i.e., perform duties of the president in his/her absence, work in cooperation with the president to fulfill other duties as may be assigned) are handled by the Vice President at local and council PTAs.
Responsibilities
- Serve for a term of office specified in the local unit bylaws.
- Know and follow the bylaws of the association.
- Cooperate with the other members of the executive committee and board of directors.
- Appoint, in conjunction with executive committee, chairpersons and members of standing committees
- Develop and/or update a procedure book.
- Consult with the school principal on all matters relating to the school.
- Invite teachers to participate as active members and chairpersons.
- Preside at all meetings of the general membership, board of directors and executive committee.
- Expedite meetings by preparing an agenda, opening and closing meetings on time and by working with the board before the meeting to learn who has reports or additions to the agenda.
- Attend or send a representative to council meetings, district meetings, workshops, PTA conventions, leadership conferences and other related meetings.
- Ensure that all required reports and forms are completed and returned to the state office by the designated deadline dates.
- Instruct secretary to copy and distribute bylaws to all members of the board of directors.
- Serve as an ex-officio member of all committees except the nominating and audit committees.
- Complete and approve a State Board Member Field Service Request Form, if one is requested to attend a local unit activity or program.
VICE PRESIDENT/Co-VICE PRESIDENTS
The vice president may be called upon at any time to assume temporarily the place of the president. The vice president should make a thorough study of the president’s duties and responsibilities and be familiar with the work of the association. A strong vice president can and should be the president’s “right hand,” acting as an aide and assuming assigned responsibilities.
Responsibilities
- Presides at meetings in the absence of the president/president elect or upon their inability to serve.
- Performs the duties of the president in the absence of the president and the president elect or upon their inability to act.
- Acts as an assistant to the president and assumes responsibility for duties assigned by the president.
- Performs any other specific duties that may be provided for in the bylaws.
- Represents the president upon request.
- Attends training opportunities offered by the council, district and Georgia PTA.
SECRETARY
The secretary is responsible for keeping accurate records of all the proceedings of the association. These include minutes for general, board, and Executive Committee meetings. Minutes represent the history of the association and are vital for the ongoing business of PTA. Valued qualities in a secretary are: promptness, accuracy and knowledge of PTA purposes, bylaws, policies and procedures, as well as an understanding of parliamentary law.
TREASURER
The treasurer is the legally responsible, authorized custodian of the PTA funds and is responsible for the financial management of the PTA. The treasurer receives and disburses all monies in accordance with the local unit bylaws, the policies and procedures contained in this document and the approved budget.
Georgia PTA strongly recommends that employees of the school not serve as treasurer, as the handling of association funds may prove to be a conflict of interest with school system requirements.
COMMITTEE CHAIR
Committees are the practical and democratic way of involving the membership in attaining PTA goals. The work and goals of each local unit determine the number and nature of the committees necessary for that unit. All associations need the basic committees, such as parent involvement, program, budget, membership, legislation, publications/communications, and hospitality.
Responsibilities
- Research and seek information in the content area. Prepare a Plan of Work for approval by the Executive Committee. Initiate and execute approved Plan.
- Maintain a procedure book.
- Make reports at general meetings when requested.
- Secure approval before undertaking any substantial work.
- Publicize your program/activity/event using resources available to your local unit and in accordance with your local unit’s policies and procedures.
- Remember the Purposes and basic policies that guide PTA activities.
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What to expect: How the PTSA Helps
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Host Hospitality & Spirit Night Events
Participate in Teacher of the Year selection Provide support during Open House & Parent-Teacher Conferences Provide informative programs and family engagement activities Provide effective communication between parents, teachers, students, and the community Provide Faculty and Student grants to assist with financial need for activities and learning engagement * new 2018-19 |
Sponsor DHS Faculty and Staff Appreciation functions
Sponsor the Miss Discovery Pageants Sponsor the National PTA Reflections Program Sponsor DHS Senior Trip Support DHS Homecoming, Prom, and Graduation Activities Support DHS Senior Breakfast and/or Picnic |
2018-19 Committees
* Hospitality
* Membership
* Miss Discovery Pageant
* Reflections
* Scholarships & Student Grants
* Senior Trip
* Talent Show
* Hospitality
* Membership
* Miss Discovery Pageant
* Reflections
* Scholarships & Student Grants
* Senior Trip
* Talent Show
Current PTSA Goals
Have 100% of the Discovery High School faculty to join the PTSA
Have 85-90% of 12th grade students to join PTSA
Increase the number of DHS PTSA members, by have at least 1 person from each DHS student household join PTSA.
Increase community awareness for DHS and its educational activities.
Create Business Partnerships with community organizations to help raise funds for various DHS organizations and activities.
Have 85-90% of 12th grade students to join PTSA
Increase the number of DHS PTSA members, by have at least 1 person from each DHS student household join PTSA.
Increase community awareness for DHS and its educational activities.
Create Business Partnerships with community organizations to help raise funds for various DHS organizations and activities.
Discovery High PTSA Accomplishments
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2016-2017
* Discovery HS had 2600+ students * Discovery High PTSA Gained 189 members; 85 were faculty * Over 30 local business supporters * 5 Financial partners * Hosted Spirit Night at 4 local restaurants * Gave away a total of $2000 in food and prizes at events * Hosted Bus Driver Appreciation lunch, providing each driver with pizza, dessert, water, and a $5 food gift card. * 21 PTSA Reflection submissions; 2 State level winners * Crowned the 1st Miss Discovery Queens with a total of 21 participants from the Discovery Cluster, ages 1-4 and grades K-12 * Provided a 2017 graduating senior with a $250 scholarship * Provided hospitality services by hosting coat and bag check for students during Homecoming (Fall) and Prom (Spring) * Donated to assist the Black History Month "Living Museum" * Hosted a Cluster-wide yard sale * Provided financial and volunteer support for Senior Spirit Week Activities |
2017-2018
* Discovery HS currently has 2500+ students. * Discovery High PTSA gained 132 members; 95 were faculty. * Hosted Spirit Night at 2 local restaurants * Donated food for over 200 volunteers for the Paint Gwinnett Pink event held October 7, 2017 * Hosted Spirit Night at 2 local restaurants * Hosted Bus Driver Appreciation lunch, providing each driver with sandwiches, chips, water. Four (4) drivers also won donated gift cards to local restaurants * 105 PTSA Reflection submissions; 4 State level winners * Provided monthly food donations to the Discovery Parent Center and CARE Closet * Provided hospitality services by hosting coat and bag check for students during Homecoming (Fall) and Prom (Spring) * Donated to assist the Black History Month "Living Museum" * Hosted Senior Grad Bash trip to Six Flags over Georgia * Hosted Teacher/Faculty Appreciation week, offered several days of appreciation activities; # Tues: Grab and Go breakfast, co-sponsored by Dunkin Doughnuts; provided faculty with breakfast options before classes. # Wed: Italian ice break, provided faculty and staff with ice pops after school. # Thurs: Bag of Snacks, provided staff with snack bag. # Fri: Mexican Fiesta lunch, provided faculty and staff with Mexican cuisine and desserts. * Hosted the end of year Talented Titan Talent Show * Provided volunteer support for Graduation Class of 2018 |
